Program enrollment
Multi-week sessions with skill-level grouping, capacity caps, and waitlists. Parents enroll multiple kids in one flow.
Use cases · Coaching academies
Programs, packs, coaches, paid out.
Multi-coach academies running junior development, adult clinics, and private lessons — all on one ledger.
Fit
Built for the operators behind a coaching staff.
Defaults tuned for multi-coach academies running concurrent programs, packs, and private lessons.
01Programs
Juniors, adults, privates
Multi-week programs, drop-in clinics, and private lessons share one roster, one calendar, one ledger.
02Coaches
Rosters + rate cards
Each coach has rates per program type, sport, and tier. Payouts run on a schedule with reconciled records.
03Families
Households & siblings
One payer, multiple players. Junior siblings, parent classes, and lesson packs roll up to a single statement.
04Packs
Lesson packs & credits
Sell 10-packs, redeem against future lessons, expire on policy. Players see balance and history from their portal.
Core capabilities
Every academy workflow, in one place.
From the first enrollment to the year-end coach statement — without juggling a CRM, a booking tool, and a payroll spreadsheet.
Lesson packs
Sell 5-, 10-, or 20-packs. Redemption is automatic at booking. Expiration and gifting rules configurable per pack.
Family billing
Household accounts roll up junior enrollments, lesson packs, and adult programs under a primary payer.
Coach payouts
Per-coach rate cards by program type and sport. Payouts run on a schedule, with Stripe handling the disbursement.
Parent comms
Confirmations, reminders, weather updates, and progress notes go to the parent — not the junior — by default.
Per-coach reporting
Hours coached, revenue generated, attendance rates, and pack redemption per coach. Year-end statements for tax.
- Multi-week programs
- Pack redemptions
- Skill-level grouping
How an academy gets set up
From rate cards to weekly payouts.
Three milestones cover the full lifecycle — roster the coaches, publish the programs, run the operation.
Set up coaches & rate cards.
Add each coach, set their availability, and define per-program rates. Sport, level, and program type all factor in.
Build programs & packs.
Spin up junior development, adult clinics, and private lesson packs. Each gets a public enrollment page on your domain.
Run sessions, pay coaches.
Attendance from the coach's phone, family statements monthly, coach payouts on the schedule you pick.
FAQ
Questions academy directors ask.
Can one parent manage enrollments for multiple kids?
Yes. The household account holds multiple player profiles. The parent enrolls kids in different programs, applies family pricing where configured, and pays once.
How do lesson pack redemptions work?
When a player books a covered lesson, the credit is consumed automatically. The booking page shows remaining balance. Refunds restore credits to the pack.
Can coaches see only their own schedule?
Yes. Coach role limits visibility to assigned sessions, rosters, and attendance. Front desk and management roles see the full picture.
What's the workflow for coach payouts?
Sessions accrue earnings per the rate card. Payouts run weekly, biweekly, or monthly — choose the cadence. Stripe handles the transfer; reconciled records stay on the platform.
How is attendance tracked for multi-week programs?
Coaches mark attendance from a mobile-friendly view. Absences trigger configurable rules — credit, makeup spot, or no action — and parents are notified.
See SyncReserve in action
Map your academy to SyncReserve.
A walkthrough takes 30 minutes. Bring your program list and rate cards — we'll show you the cutover.